A. Title 10, United States Code (USC).
B. Department of Defense Instruction (DODI) 1320.04 (Military Officer Actions Requiring Presidential, Secretary of Defense, or Under Secretary of Defense for Personnel and Readiness Approval or Senate Confirmation), 3 Jan 14, Incorporating Change 1. Effective 30 Jun 20.
C. DODI 1320.14 (Commissioned Officer Promotion Program Procedures), 16 Dec 20.
D. Army Regulation 600–37 (Unfavorable Information), 2 Oct 20.
E. AR 600-8-29 (Officer Promotions), 9 Sep 20.
F. AR 623-3 (Evaluation Reporting System), 14 Feb 25.
G. AR 600-8-104 (Army Military Human Resource Records Management), 29 Jun 23.
H. DA PAM 600-8-104 (Army Military Human Resources Records Management), 2 May 25.
I. HQDA Policy Notice 600-2 (Policies and Procedures for Active Duty List Officer and Department of the Army Selection Boards), 23 Nov 21.
J. CJCSI 1330.05C, Joint Officer Management Program Procedures, 19 Jul 24.
1. This message will expire no later than (NLT) 22 Jun 27.
2. An advisory board is scheduled to convene on or about 31 Jul 26 to recommend candidates for appointment as the Chief of Chaplains, United States Army and appointment in the grade of Major General.
3. The considered population for this board includes those Officers who, as of the release of this MILPER message, are Colonels and above, Chaplains Corps (CH), serving on the active-duty list.
4. Adverse Information:
a. As directed by the Office of the Secretary of War (OSW) and Title 10 U.S.C.§ 615, all eligible Officers considered for this board will undergo an adverse information screening. This screening will include any substantiated adverse finding or conclusion from an officially documented investigation or inquiry or any other credible information of an adverse nature. This will also include suitability screening by the Directorate of Military Personnel Management (DMPM). Screening agencies for this information will include but not limited to Equal Employment Opportunity (EEO), the Department of the Army Inspector General (DAIG), Criminal Investigation Command (CID), and the Office of The Judge Advocate General (OTJAG). If adverse information is identified during this screening, it will be presented to the board.
b. As defined in Department of Defense Instruction (DoDI) 1320.04 and modified by USW (P&R) memorandum, “Revised Adverse and Reportable Information Policy,” 13 December 2025, adverse information is a substantiated finding from an officially documented investigation or inquiry or the administrative, nonjudicial, or judicial adjudication of misconduct or behavior that may negatively impact an individual’s suitability for promotion, appointment, or continued service. To be substantiated, the information must be resolved and supported by a preponderance of the evidence.
c. Adverse information will be presented to the board as follows:
(1) Derogatory Information. Derogatory Information is defined as any adverse information located within the Officer’s Performance Army Military Human Resource Record (AMHRR). Such information from the Performance and Restricted sections of the AMHRR will be presented to the board exactly as it appears in the AMHRR. Officers will not be explicitly notified that this information will be presented to the board. Officers found with information meeting the OSW definition of adverse (reference D) in the Restricted section of the AMHRR will be notified prior to inclusion such information in the My Board File. Additionally, Officers will be able to view their My Board File to determine if their file contains derogatory information.
(2) Information Not in the AMHRR. For Officers with adverse information not in their AMHRR, an Adverse Summary document will be added to their My Board File. This information will be provided to the candidate by the General Officer Management Office (GOMO). Officers may contact their servicing Legal Assistance Office or Trial Defense Services for assistance if they believe an adverse summary in their file is not required to be considered by this board. These offices can assist Officers regarding adverse summaries and route any legal concerns to HQDA (OTJAG-Administrative Law Division). Please note that neither the HRC Special Actions Team, nor HQDA, will provide advice to individual Officers regarding an adverse summary.
(3) Response to Adverse Information. An Officer may comment on the adverse information by providing a Response to Adverse Information letter to the President of the Board. This letter should only address adverse information in the Officer’s My Board File and make reference to this paragraph. The Officer should process their response according to the instructions provided when notified by GOMO. The optional letter to the President of the board is separate and distinct from the letter to the President of the Board found in paragraph 9.a. of this message. An Officer may provide a letter to the President of the Board and/or a response to adverse information letter to the President of the Board.
5. Pursuant to AR 600-8-29, paragraph 2-7e (1), Officers with an approved retirement or separation date from the ADL within 90 days of the convene date (29 Oct 26) are not eligible for consideration by this advisory board. Officers with an approved retirement or separation date after 29 Oct 26 will have a statement of approved retirement or separation placed in their board file prior to the board, pursuant to DA Memo 600-2, paragraph 7a.
6. Evaluation Reports:
a. Senior raters should provide a current and accurate evaluation for Officers considered by the selection board. HRC will carefully screen evaluations for format inconsistencies or impermissible content. To that end, the suspense dates listed below are established to ensure sufficient processing time prior to the board convene date. Senior raters retain the authority to submit regular reports up to 90 days from the thru date of the report, as specified in AR 623-3, para 3-9(a)(3)(f). Senior raters may consider submitting an optional OER as appropriate in order to ensure it is seen by the board. Reminder, optional reports are at the discretion of the rating chain.
b. In order to be considered by the board, all mandatory or optional OER/Academic Evaluation Reports (AER) must be received, error free, by the Human Resources Command (HRC) Evaluations Branch NLT 24 Jul 26. To ensure reports are received at HRC by this date, commanders at all levels must ensure any applicable evaluation reports for eligible Officers are expeditiously processed.
c. OERs will be prepared on the appropriate DA Form 67-10 series OER form within the Evaluation Entry System (EES) and submitted to HRC via EES. If unable to access and submit Evaluations within EES, hard copy DA Form 67-10 series OERS can be prepared and mailed to: CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox KY 40122-5407. Access to EES is available at the following link: https://evaluations.hrc.army.mil. If unable to access EES, DA Form 67-10 series OERs can be obtained from the Army Publishing Directorate’s webpage at the following link: https://armypubs.army.mil/.
(1) Sending OERs by email is only permitted for deployed units or deployed rating officials and should only be used for deployed units who created PDF evaluations outside of EES. A standard operating procedure covering a process for scanning and emailing OERs from deployed units is available upon request.
(2) All non-deployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed OERs to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox, KY 40122-5407.
d. Code 09 Complete-the-Record Report:
(1) A Code 09, Complete-the-Record OER, is “optional” for Officers who meet the criteria pursuant to AR 623-3, para 3-57.
(2) The required thru date for Complete-the-Record Reports (code 09) is 1 Jul 26. All Complete-the-Record OERs for this board will be required to be prepared and submitted on the appropriate DA Form 67-10 within EES or found on the Army Publishing Directorate’s webpage.
(3) Refer to AR 623-3, para 3-57 to determine eligibility for submitting a Complete-the-Record Report; all criteria must be met in order to receive this report.
(4) All other reports (mandatory or optional), excluding Complete-the-Record (code 09), will have thru dates that reflect the date of the event that is the reason for the report.
e. Evaluation Reports which are received by HRC Evaluations Branch for processing on or prior to 24 Jul 26 will be placed in the Officer’s AMHRR and their board file prior to board voting, assuming the evaluation is free of errors. This suspense date is for receipt of evaluations by HRC Evaluations Branch, not for submission to AMHRR. If an evaluation is seen as working in the Evaluation Reporting System (ERS) with a received by date of 24 Jul 26 or earlier and the evaluation is free of errors, it will be completed in time for the selection board.
f. Officers with missing OERs from their board file or AMHRR should first check the online application EES. This will identify any evaluations not completed (either on hold or rejected) due to errors. Officers with questions about OER policy or procedural matters can contact an Evaluations Branch point of contact (POC) for resolution via email usarmy.knox.hrc.mbx.tagd-eval-policy@army.mil.
g. AERs:
(1) AERs prepared on the 1 Nov 15 dated forms having thru dates of 31 Aug 19 and earlier must be mailed hard copy to CDR, USA HRC, ATTN: AHRC- PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox, KY 40122-5407. Emailing of AERs is not authorized and will not be accepted. DA Form 1059 series AERs, dated 1 Nov 15 will no longer be utilized for AERs with a thru date of 1 Sep 19 or after. DA Form 1059 series AERs dated 1 Nov 15 received having a thru date of 1 Sep 19 or later are invalid and will not be processed.
(2) AERs prepared on the 1 Mar 19 dated forms are prepared by using EES or on a fillable .pdf-f version forms. Only the military school or institute of training that issued the AER is authorized to upload and submit the completed AER in EES.
(a) Effective 1 Dec 19, DA Form 1059 or DA Form 1059-2 AERs dated 1 Mar 19 will be initiated, processed, and submitted using EES. There are no exceptions or alternate means for submission of these AERs. E-mail and hard copy submissions of a DA Form 1059 or DA Form 1059-2 AER will be considered invalid and will not be processed by HRC.
(b) DA Form 1059-1 AERs dated 1 Mar 19 .pdf-f forms are the only reports authorized to use the AER File Upload tool in EES.
h. Career managers, board support personnel, and Interactive Personnel Electronic Records Management System (iPERMS) support personnel are not authorized to place any evaluations directly in the AMHRR. All evaluations must process through the Evaluations Branch using normal processing channels into the AMHRR and then into the Officer’s board file. OERs that are not labeled (and profiled) by the Evaluations Branch will not be seen by this board.
7. Letters to President of the Board:
a. All Officers in the zones of consideration may, if desired, submit correspondence to the President of the Board. Individual correspondence should include only those matters deemed important in the consideration of an Officer’s record, including any response for adverse or derogatory information discussed in paragraph 4 of this MILPER. Correspondence should be addressed to President, FY26 Chief of Chaplains, Advisory Board, ATTN: AHRC-PDV-S, 1600 Spearhead Division Ave, Fort Knox, KY 40122-5407. Signed correspondence may be uploaded into your My Board File at https://mbf.hrc.army.mil/. Pursuant to Title 10, U.S.C. Section 614(b), correspondence must arrive NLT 10 calendar days prior to the board convene date or NLT 21 Jul 26, in order to be considered by the board. Correspondence arriving after this date will not be seen or considered by the board. All correspondence should be submitted as early as possible.
(1) For responses to adverse information: MEMORANDUM FOR President of FY26 Chief of Chaplains, Advisory Board, ATTN: AHRC-PDV-S, 1600 Spearhead Division Ave, Fort Knox, KY 40122-5407, SUBJECT: Response to Adverse information. Upload this document in the My Board File by selecting ADVERSE RESPONSE / ADV RESP.
(2) For all other matters: MEMORANDUM FOR President of the FY26 Chief of Chaplains, Advisory Board, ATTN: AHRC-PDV-S, 1600 Spearhead Division Ave, Fort Knox, KY 40122-5407, SUBJECT: Individual Correspondence for Promotion Board. Upload this document in the My Board File by selecting Letter to the Board / LTR TO BD.
b. Any correspondence considered by a board will become a matter of record for that board and will be retained in the board files. Correspondence to the board (including enclosures) will not be filed in an Officer’s AMHRR. Do not send these documents to iPERMS.
c. Communications or memorandums of recommendation from other parties on behalf of Officers eligible for consideration will only be provided to the board if they are included as an enclosure on a letter to the president of the board. The Officer being considered must write the letter to the president of the board and submit it IAW paragraph 9a of this message. Officers desiring to provide documents and information to the board that call attention to any matter they consider important should refer to AR 600-8-29, paragraph 2-6c, for guidance.
d. Pursuant to AR 600-8-29, paragraph 2-6, Officers eligible for consideration may not submit OERs and AERs that have not been processed by the Evaluations Branch, HRC, or evaluation appeals that have not yet been adjudicated.
8. Official Photographs: Pursuant to Public Law 116-283, § 524(a), 134 Stat. 3388, 3599(January 1, 2021), and DODI 1320.14, para. 1.2.e., official photographs will not be furnished to a selection board under 10 U.S.C. § 615(b). In the event an Officer is selected for promotion by this board, the requirement to submit a general Officer resume, which includes the Officer’s photo, for confirmation by the Senate remains in effect.
9. This board will utilize the My Board File (MBF) application in the Army Selection Board System (ASBS2.0). MBF is a secure, web-based application with DMDC sign-on and authentication to allow Officers in the zones of consideration one location to review and certify their entire board file. It is comprised of files from the Performance folder of the AMHRR as detailed in HQDA policy Notice 600-2, paragraph 7, and a Candidate Data Card that summarizes data as detailed below in subparagraph b. Therefore, if there is an error or missing document in your MBF, you must first correct those items in your AMHRR, and IPPS-A, as applicable, in order for the MBF to be updated.
a. Only those Officers who are eligible for this board are authorized access to the MBF application.
b. Officers must review and certify their board files electronically through MBF. To access MBF, eligible Officers should review their My Board file at https://mbf.hrc.army.mil/.
c. After reviewing the MBF, Officers must select one of the following three options when viewing MBF:
(1) “I have not viewed the documents.”
(2) “I certify that the information in ‘My Board File’ is correct and complete to the best of my knowledge.”
(3) “I have reviewed the information in ‘My Board File’, and I will take action and submit the following corrections/changes to my file.”
d. Career Managers will not review individual board files since this is each individual Officer’s responsibility. Career managers are limited to ensuring service members within their branch are present and correctly identified as eligible. Detailed DA Secretariat board preparation tools are located at the following link: https://www.hrc.army.mil/tagd/selection%20boards. It is highly recommended that each Officer eligible for this board review these tools for their own professional development as well as to ensure that they fully understand the associated board process to assist them in preparation for this board.
e. MBF should be validated against IPPS-A and IPERMS data. Where errors exist and corrections cannot be made by unit HR Professionals due to security or scope of the change, the service member should contact their career manager. Current career managers can be identified at the following URL: https://www.hrc.army.mil/content/TADD%20Career%20Management%20Landing%20Page. Career managers have the ability to see MBF records with service members they manage.
f. Candidate Data Cards: MBF will leverage ASBS 2.0 Candidate Data Cards, specifically designed for the promotion and selection process, as a summarized document representing a servicemember’s AMHRR. Evaluation data and Duty History summarized on the Candidate Data Card is sourced from EES. If discrepancies are discovered and cannot be corrected through IPPS-A, Soldiers may submit a Letter to the Board President by following paragraph 7 of this message. Candidate Data Cards replace the record brief in ASBS 2.0.
g. Candidate Data Cards are not source documents; they are used as a summary of information for selection boards. Board Members will be reminded that the Candidate Data Card may not contain up-to-date information and they should review the Soldier’s AMHRR. The Army has transitioned to the Integrated Personnel and Pay System – Army (IPPS-A). Pursuant to this transition, data on the selection board Candidate Data Card may not accurately reflect information contained in a Soldier’s file. Any inconsistencies, errors, or blank data noted on the Candidate Data Card should not be viewed as a failure on the Soldier’s part to update the promotion file and should not reflect negatively on the individual.
h. Officers needing assistance should contact their Career Manager to make corrections to update the MBF. Career/Branch homepage is at: https://www.hrc.army.mil/content/Officer%20Personnel%20Management%20Directorate. As such, your Career Manager is your primary POC in the process.
i. S-1/UA/MPD/DHR/MHR Officers, Career Managers and Commanders should ensure that all eligible Officers access, thoroughly review and certify their board file by accessing the following link: https://www.hrcapps.army.mil/iws/?page_id=12928, login, and enter the appropriate UIC.
j. My Board File dates:
My Board File opens: 24 Jun 26, EST.
My Board File closes: 2359 EST on 23 Jul 26.
10. Updating the AMHRR:
a. Officers may view their AMHRR online at: https://iperms.hrc.army.mil/.
b. For additional information on updating board documents in iPERMS refer to https://www.hrc.army.mil/content/10927.
c. S-1/Unit Administrator (UA)/Military Personnel Division (MPD)/Director of Human Resources (DHR)/Military Human Resource (MHR) Offices and Career Managers are authorized to submit required AMHRR documents into iPERMS using the web upload feature. Click AMHRR Required Document List to access the AMHRR required document list. The DOD ID number must be contained in the body of the document(s) or legibly written in the upper right-hand corner of the document(s).
d. All AMHRR update submissions must be received NLT 17 Jul 26 to allow for sufficient processing time. Ensure S-1/UA/MPD/DHR/MHR Offices and Career Managers type the word “BOARD” in the comment field of the batch for priority processing. Write down the batch number for future reference. All updates to the Performance folder of the AMHRR will populate your board file but there is typically a delay involved.
e. The iPERMS Board Support Team does not have access to systems that update the board file, IPPS-A, or ORB/RBs/Candidate Data Cards. The DA Secretariat will synchronize your My Board File with your iPERMS record for any updates or changes that were made in your iPERMS/AMHRR Performance folder.
f. Do not submit OERs or AERs (DA Form 1059) to iPERMS via web upload or email. Follow the procedures in paragraph 6 of this message for all evaluation related documents and issues.
g. The rules for masking documents (moving documents from Performance folder to Restricted folder) are as follows:
(1) Enlisted documents that do not cross over from enlisted to Officer ranks are masked. If the document can be earned by both Officer and enlisted ranks, the document will not be masked (i.e., Airborne School, Combat Lifesaver Course, etc).
(2) Awards, decorations and Certificates of Achievement will not be masked and will be seen by the board.
(3) All OERs will be placed in the Performance folder of the official AMHRR file IAW AR 623-3.
(4) All enlisted DA Form 1059s need to be masked.
h. For resolution of duplicate, inverted, misfiled, masking documents, or request for corrections, submit a Board Correction Form to usarmy.knox.hrc.mbx.iperms-board-support@army.mil. Correctly filed authorized documents will not be removed.
i. Transcripts submitted to iPERMS must be in compliance with AR 600-8-104, Required Document List.
j. For resolution of duplicate, inverted, or misfiled evaluation reports, submit request to: usarmy.knox.hrc.mbx.iperms-board-support@army.mil.
11. General Officers eligible for consideration by the board should review their AMHRR, and Soldier Talent Profile (STP) prior to 6 Jul 26. GOMO will email specific instructions on reviewing promotion board files. By utilizing the CAC-enabled ID card, general Officers may review their AMHRR online at: https://iperms.hrc.army.mil/rms. General Officers requiring assistance should contact their respective S-1/Unit Administrator (UA)/Military Personnel Division (MPD)/Director of Human Resources (DHR)/Military Human Resources (MIL HR) to make corrections to the ORB. Forward corrections and/or additions to the AMHRR and general Officer resume to the General Officer Management Office, Office of the Chief of Staff, Army, ATTN: CW3 Xiomara Boley, 200 Army Pentagon, Room 2A476, Washington, DC 20310-0200, or via e-mail to xiomara.l.boley.mil@army.mil or mail to: usarmy.pentagon.hqdagomo.mbx.gomo@army.mil.
12. Points of Contact:
a. For OER/AER procedural matters, the POC is Evaluations Branch (Policy), (AHRC-PDV-EP), email at: usarmy.knox.hrc.mbx.tagd-eval-policy@army.mil.
b. General Officer Management Office Point of Contacts are CW3 Xiomara Boley at DSN 227-9484, Commercial (703) 697-9484, (703) 697-9466, or e-mail at xiomara.l.boley.mil@army.mil or usarmy.pentagon.hqdagomo.mbx.gomo@army.mil.
c. For correction(s) to existing documents filled into your AMHRR/iPERMS record, contact the Army Soldier Records Branch, Board Support Team. Please email request to usarmy.knox.hrc.mbx.iperms-board-support@army.mil.