https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN41190-PPM_CIO-028-000-WEB-1.pdf
DEPARTMENT OF THE ARMY
CHIEF INFORMATION OFFICER
107 ARMY PENTAGON
WASHINGTON DC 20310-0107
ADD-GOV-DS-028
SAIS-ADD (25-1rrrr) 11 June 2024
MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Expanded Guidance on the Mandatory Implementation of Army Data
Services Requirements—Army Data Catalog
1. References. See Enclosure 1.
2. Purpose. This memorandum provides policy details with respect to registering
metadata in the Army Data Catalog (ADC).
3. Background.
a. The Secretary of the Army issued the Mandatory Implementation of Army Data
Services Requirements (DSR) memorandum (reference 1a). It specifies in Principle
DSR-3 that metadata about all Army data assets must be registered in an enterprise
data catalog or repository. The Army Data Stewardship Roles and Responsibilities
memorandum (reference 1b) designates the ADC as the Army’s centralized metadata
registry for all Army authoritative data. ADC will be used to store and publish metadata
to meet the Army’s data-sharing vision and comply with the visible, accessible,
understandable, linked, trusted, interoperable, and secure (VAULTIS) goals. Metadata
already present in the Catalog will remain available for Army data community discovery
and usage.
b. Army Data Stewards manage enterprise and domain specific data by
establishing guidelines; ensuring compliance with legal and policy requirements, and
conformance to data policies and standards; ensuring application of appropriate security
controls; and analyzing and improving data quality. They provide guidance to Functional
Data Managers (FDMs). FDMs work with system owners and others that work with data
to ensure that enterprise and Data Steward policies are implemented.
4. Scope. The policy in this memorandum applies only to data products and
authoritative data assets intended for Armywide or cross-command use, and their
hosting systems. Data that is not authoritative does not need to be registered in ADC.
5. Policy/Guidance.
a. All FDMs, with the assistance of system owners, are required to register and
SAIS-ADD (25-1rrrr)
SUBJECT: Expanded Guidance on the Mandatory Implementation of Army Data
Services Requirements—Army Data Catalog
maintain all identified authoritative system and data asset metadata in the ADC with the
exception of those granted exemption by their Mission Area Data Officer (MADO) or
Data Steward. All exemptions granted by MADOs and Data Stewards will be
communicated to the office of the Army Chief Data and Analytics Officer (CDAO). The
metadata registration includes systems, data dictionaries, data models, data sets, data
products, system interfaces, and other supporting assets. Terms as they apply to ADC
are defined in Enclosure 2. Registration of APIs and access control policies may be
included as appropriate.
b. Data Stewards and FDMs must execute their responsibilities as identified in
reference 1b in order to identify, register, and approve data products and authoritative
data sets for their domains via the ADC so that Army data products and authoritative
data sets are discoverable across the Army enterprise.
c. Data products will be authoritative once registered in the ADC. Details of these
ADC processes can be found within the “ADC FAQs” and “ADC Knowledge Center”
tabs of the ADC (reference 1c). MADOs, Data Stewards, and FDMs, with their point of
contact (POC) information, are listed in the ADC.
d. An FDM determines whether a data set meets a prescribed documentation
standard to achieve the Data Steward-approved guidelines for quality, clear mission
support, and ease of use for consideration as a data product. The FDM then initiates
designation using the Data Product Designation workflow in the ADC. The workflow
prompts the Data Steward to assess quality and purpose and affirm that the
requirements for a data product are met.
e. Once new systems are registered in ADC, system owners are required to register
their data dictionaries in ADC.
6. Compliance.
a. Responsibilities are specified in the Army Data Governance Roles and
Responsibilities Memorandum (reference 1b, Enclosure 2).
b. The Army CIO is the proponent for this augmenting guidance as well as oversight
mechanisms to ensure compliance.
c. The ASA(ALT) supports the implementation of this memo across software
development and acquisition actions.
7. Intended Effect. Easily discoverable Data products and Authoritative Data Sets will
help to achieve common situational understanding across commands and Armywide.
2
SAIS-ADD (25-1rrrr)
SUBJECT: Expanded Guidance on the Mandatory Implementation of Army Data
Services Requirements—Army Data Catalog
8. Duration. This guidance is effective upon signature and stays in effect until
rescinded or superseded.
9. POCs:
a. OCIO Policy Inbox: usarmy.pentagon.hqda-cio.mbx.policy-inbox@army.mil
b. Office of the CDAO: usarmy.data.management@army.mil
c. OCIO Data Division: Mr. Alfred Hull, (571) 279-1690, alfred.hull2.civ@army.mil
Digitally signed by
GARCIGA.LE GARCIGA.LEONEL.T.1
ONEL.T.1186 186170411
Date: 2024.06.11
170411 16:43:22 -04'00'
Encls LEONEL T. GARCIGA
Chief Information Officer
DISTRIBUTION:
Principal Officials of Headquarters, Department of the Army
Commander
U.S. Army Forces Command
U.S. Army Training and Doctrine Command
U.S. Army Materiel Command
U.S. Army Futures Command
U.S. Army Pacific
U.S. Army Europe and Africa
U.S. Army Central
U.S. Army North
U.S. Army South
U.S. Army Special Operations Command
Military Surface Deployment and Distribution Command
U.S. Army Space and Missile Defense Command/Army Strategic Command
U.S. Army Cyber Command
U.S. Army Medical Command
U.S. Army Intelligence and Security Command
U.S. Army Corps of Engineers
U.S. Army Military District of Washington
U.S. Army Test and Evaluation Command
U.S. Army Human Resources Command
U.S. Army Corrections Command
U.S. Army Recruiting Command
(CONT)
3
SAIS-ADD (25-1rrrr)
SUBJECT: Expanded Guidance on the Mandatory Implementation of Army Data
Services Requirements—Army Data Catalog
DISTRIBUTION: (CONT)
Superintendent, U.S. Military Academy
Commandant, U.S. Army War College
Director, U.S. Army Civilian Human Resources Agency
Executive Director, Military Postal Service Agency
Director, U.S. Army Criminal Investigation Division
Director, Civilian Protection Center of Excellence
Director, U.S. Army Joint Counter-Small Unmanned Aircraft Systems Office
Superintendent, Arlington National Cemetery
Director, U.S. Army Acquisition Support Center
CF:
Principal Cyber Advisor
Director of Enterprise Management
Director, Office of Analytics Integration
Commander, Eighth Army
4
REFERENCES
URLs to access the references are provided in the table on the next page.
a. HQDA, SECARMY and Chief of Staff of the Army memorandum (Mandatory
Implementation of Army Data Services Requirements), 10 April 2020.
b. HQDA CIO memorandum (Army Data Stewardship Roles and Responsibilities
(Fiscal Year 2024)), 2 April 2024.
c. HQDA CIO website (Army Data Catalog), “ADC FAQs” and "ADC Knowledge
Center" tabs of the ADC.
d. HQDA CIO website (Army Data Management and Analytics Lexicon), on the Army
Data Body of Knowledge site. (Available upon request: see the table below.)
e. Information Technology: Additional Responsibilities of Chief Information Officer of
Military Departments, 10 U.S.C., Section 2223(b) (1998).
f. Agency Chief Information Officer, 40 U.S.C., Section 11315 (1996).
g. Federal Agency Responsibilities, 44 U.S.C., Section 3506 (2006).
h. Chief Data Officers, 44 U.S.C., Section 3520 (2006).
ENCLOSURE 1
1a https://api.army.mil/e2/c/downloads/2022/04/21/2ee1f1fe/mandatory-
implementation-of-army-data-services-requirements-memo.pdf
1b Available at the CIO Policy Library, at https://armyeitaas.sharepoint-
mil.us/sites/HQDA-CIO-SAIS-PRP/Policy%20Library/Forms/Subjects.aspx
1c https://datacatalog.army.mil
1d https://armyeitaas.sharepoint-mil.us/:f:/r/teams/
ADBOKArmyDataBodyofKnowledge/Shared%20Documents/General/Army%2
0Data%20Management%20and%20Analytics%20Lexicon?csf=1&web=1&e=y
jkSx6
1d, link to
request
access
https://dod.teams.microsoft.us/l/team/19%3adod%3a6a243ca767d547c0ac06
471e5c0bac9f%40thread.skype/conversations?groupId=14bfd003-b0c4-44fb-
a20d-996df2481681&tenantId=fae6d70f-954b-4811-92b6-0530d6f84c43
1e https://uscode.house.gov/browse/prelim@title10/subtitleB&edition=prelim
1f https://uscode.house.gov/browse/prelim@title40/subtitle3&edition=prelim
1g https://uscode.house.gov/browse/prelim@title44&edition=prelim
1h https://uscode.house.gov/browse/prelim@title44&edition=prelim
2
KEY ADC LEXICON DEFINITIONS
Terms as they apply to ADC are defined in Table 1 below. These definitions are meant
to be brief ones for the context of ADC. This enclosure is not the authoritative source of
definitions for these terms. For that, refer to the Army Data Management and Analytics
Lexicon on the Army Data Body of Knowledge (ADBOK) (reference 1d). There is a
spreadsheet template there to provide feedback on those definitions. Note: the ADBOK
lexicon is to be transferred into ADC as a glossary asset in the near future.
ADC Lexicon
Term Definition
Data Dictionary
Contains descriptions of the physical and logical characteristics
of all the data that is present in, and ideally accessible from, a
given data source.
Data Model
Depicts and enables an organization to understand a data
asset. Models comprise and contain metadata essential to data
consumers.
Data Product
A pre-packaged set of data and metadata produced to satisfy
consumers' mission or business demand. Data products are
designed to be high quality, easy to use, self-describing and
computationally governed.
Data Set A subset of related information which originates from one
system, many systems, or other sources.
System
A discrete set of information resources organized for the
collection, processing, maintenance, use, sharing,
dissemination, or disposition of information to accomplish a set
of specific functions; provide a capability or satisfy a stated need
or objective; or produce, use, transform, or exchange
information.
System Interface
A record in ADC that represents an actual exchange of data
between systems and describes how information flows between
systems.
Table 1: Key ADC Lexicon Definitions
ENCLOSURE 2