https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN44030-ALARACT_0632025-000-WEB-1.pdf
ALARACT 063/2025
DTG: R 121355Z JUNE 25
UNCLAS
SUBJ/ALARACT 063/2025 – OFFICIAL SUNSETTING OF ARMY RECORDS
INFORMATION MANAGEMENT SYSTEM AND IMPLEMENTING RECORDS
MANAGEMENT IN ARMY 365
THIS ALARACT MESSAGE HAS BEEN TRANSMITTED BY JSP ON BEHALF OF
HQDA/OCIO
NARR: THIS MESSAGE REPLACES ALARACT 043/2025, WHICH IS NOW INACTIVE
1. (U) REFERENCES:
1.A. (U) DODI 5015.02, DOD RECORDS MANAGEMENT PROGRAM (AVAILABLE AT
HTTPS://WWW.ESD.WHS.MIL/)
1.B. (U) AR 25–400–2, ARMY RECORDS MANAGEMENT PROGRAM
1.C. (U) AR 25–1, ARMY INFORMATION TECHNOLOGY
1.D. (U) DA PAM 25–403, ARMY GUIDE TO RECORDKEEPING
1.E. (U) CIO POLICY MEMORANDUM, MANAGING AND PROTECTING ARMY
RECORDS WITHIN ARMY 365 AND COLLABORATION PLATFORMS,
12 DECEMBER 2024 (AVAILABLE AT
HTTPS://ARMYPUBS.ARMY.MIL/EPUBS/DR_PUBS/DR_A/ARN42921-PPM_CIO-035-
000-WEB-1.PDF)
1.F. (U) HQDA EXORD 188–21, ARMY 365 IMPLEMENTATION (AVAILABLE AT
HTTPS://ARMYEITAAS.SHAREPOINT-MIL.US/:B:/R/SITES/HQDA-CIO-ISES-
RMR/SHARED%20DOCUMENTS/ARMY%20REFERENCES/HQDA%20EXORD%201
88-
21%20(FRAGO%201)%20ARMY%20365%20IMPLEMENTATION.PDF?CSF=1&WEB=
1&E=7GO1 II)
2. (U) THE ARMY RECORDS MANAGEMENT DIRECTORATE HAS ANNOUNCED
THAT THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM SUNSETTED
ON 30 OCTOBER 2024. IN ACCORDANCE WITH REFERENCES 1.A. THROUGH
1.F., THE BELOW PARAGRAPHS HIGHLIGHT AND REINFORCE THE
ESTABLISHED RECORDS MANAGEMENT PROCEDURES FOR MANAGING
RECORDS IN ARMY 365 (A365) TO ENSURE UNIFORM INTERPRETATION AND
ENHANCE COMPLIANCE ACROSS THE ARMY.
3. (U) PROCEDURES:
3.A. (U) IDENTIFY OFFICIAL RECORDS. EXAMPLES OF OFFICIAL RECORDS
INCLUDE–– SIGNED MEMORANDA, FINALIZED REPORTS, POLICIES,
COMPLETED FORMS, FINALIZED PRESENTATIONS, AND EXECUTED BUDGET
REPORTS. THE DEFINITION OF A RECORD CAN BE FOUND IN REFERENCE 1.B.
3.B. (U) HEADQUARTERS, DEPARTMENT OF THE ARMY (HQDA) PRINCIPAL
OFFICIALS, ARMY COMMANDS, ARMY SERVICE COMPONENT COMMANDS, AND
DIRECT REPORTING UNITS WILL CREATE AND UTILIZE SHAREPOINT SITES
WHERE FINALIZED RECORDS ARE PROTECTED FROM EDITING OR
ACCIDENTAL DELETION AND ARE AVAILABLE FOR ELECTRONIC DISCOVERY
FOR LITIGATION PURPOSES. ENSURE ALL OFFICIAL RECORDS ARE
MAINTAINED WITHIN ORGANIZATIONAL SHAREPOINT SITES.
3.C. (U) DESTROY NON-RECORD MATERIALS THAT DO NOT NEED TO BE
RETAINED AS OF 1 APRIL 2025. NON-RECORDS ARE DEFINED IN REFERENCES
1.B. AND 1.D.
3.D. (U) OFFICIAL TEMPORARY RECORDS (0-6 YEARS OLD) FROM 2019
THROUGH 2024 WILL BE REVIEWED FOR POTENTIAL DESTRUCTION, UNLESS
THEY ARE SUBJECT TO AN ACTIVE LEGAL HOLD. CONTACT YOUR LOCAL
LEGAL OFFICE TO VERIFY RECORDS SUBJECT TO LEGAL HOLDS.
3.E. (U) ENSURE DOCUMENTATION OF RECORDS DESTRUCTION IS
ANNOTATED ON DA FORM 7914 (ARMY DESTRUCTION CERTIFICATE). THIS
FORM CAN BE OBTAINED FROM THE ARMY PUBLISHING DIRECTORATE
WEBSITE (AVAILABLE AT HTTPS://ARMYPUBS.ARMY.MIL/).
3.F. (U) ALL ORGANIZATIONS WILL RETAIN RECORDS OF OFFICIAL
COMMUNICATIONS WITH HQDA WITHIN THEIR ORGANIZATIONAL SHAREPOINT
SITES.
3.G. (U) ARMY PERSONNEL WILL HAVE 60 DAYS FROM THE ORIGINAL
PUBLISHING OF THIS ALARACT (12 JUNE 2025) TO TRANSFER OFFICIAL
RECORDS FROM THEIR ONEDRIVE TO THEIR ORGANIZATION SHAREPOINT
SITE. ONEDRIVE REMAINS AVAILABLE FOR THE STORAGE OF PERSONAL
INFORMATION. FOR OFFICIAL RECORDS, USERS MUST MOVE THEIR OFFICIAL
RECORDS TO THEIR ORGANIZATION SHAREPOINT SITES. FOR
ORGANIZATIONS WITHOUT A SHAREPOINT SITE, ORGANIZATIONS MUST
COORDINATE WITH THEIR LOCAL SITE ADMINISTRATOR OR INFORMATION
TECHNOLOGY SUPPORT FOR ESTABLISHMENT OF SUCH SITE. THIS
EXTENSION PROVIDES ADEQUATE TIME FOR PERSONNEL TO COMPLETE
TRANSITION IN ACCORDANCE WITH REFERENCE 1.E.
3.H. (U) AFTER THE 60-DAY PERIOD IN WHICH THE ARMY TRANSITIONS
OFFICIAL RECORDS FROM ONEDRIVE TO A SHAREPOINT SITE, IT IS THE
ORGANIZATIONS’ RESPONSIBILITY TO ENSURE USERS ARE AWARE OF AND
COMPLY WITH THE REQUIREMENT THAT PERSONNEL WILL HAVE 1 WEEK
FROM THE CREATION DATE OF AN OFFICIAL RECORD TO MOVE IT FROM THEIR
ONEDRIVE TO THEIR ORGANIZATION SHAREPOINT SITE, IN ACCORDANCE
WITH 1.E.
4. (U) POINT OF CONTACT: THE ARMY RECORDS MANAGEMENT DIVISION VIA
EMAIL AT USARMY.BELVOIR.HQDA-CIO.MBX.ARMD-RECORDS-
MANAGEMENT@ARMY.MIL. THE ARMY RECORDS MANAGEMENT DIVISION’S
SHAREPOINT SITE (AVAILABLE AT HTTPS://ARMYEITAAS.SHAREPOINT-
MIL.US/SITES/HQDA-CIO-ISES-RMR/SITEPAGES/RECORDS-MANAGEMENT-
DIVISION.ASPX).
5. (U) THIS ALARACT MESSAGE EXPIRES ON 12 JUNE 2026.