A. Title 10, United States Code (U.S.C.).
B. DoDI 1320.04 (Military Officer Actions Requiring Presidential, Secretary of Defense, or Under Secretary of Defense for Personnel and Readiness Approval or Senate Confirmation), 3 Jan 14, Incorporating Change 1. Effective 30 Jun 20.
C. DoDI 1320.14 (DoD Commissioned Officer Promotion Program Procedures), 16 Dec 20.
D. Under Secretary of War for Personnel and Readiness (USW(P&R)) memorandum, subject: Revised Adverse and Reportable Information Policy, 13 Dec 25.
E. Army Regulation (AR) 600–37 (Unfavorable Information), 2 Oct 20.
F. AR 600-8-29 (Officer Promotions), 9 Sep 20.
G. AR 623-3 (Evaluation Reporting System), 14 Feb 25.
H. AR 600-8-104 (Army Military Human Resource Records Management), 29 Jun 23.
I. DA Pam 600-8-104 (Army Military Human Resource Records Management) 2 May 25.
J. HQDA Policy Notice 600-2 (Policies and Procedures for Active Duty List Officer and Department of the Army Selection Boards), 23 Nov 21.
K. CJCSI 1330.05C, Joint Officer Management Program Procedures, 19 Jul 24.
L. Memorandum, SAMR-ZA (subject: Guidance for Adverse Information Screening for Officer Promotions), 5 Nov 23.
M. MILPER Message 24-385, issued 20 Sep 24, subject: HQDA Centralized Promotions Board Guidance regarding Candidate Data Cards in the Army Selection Board System Version 2.0
1. This MILPER message will expire no later than (NLT) 14 Aug 27.
2. Policy:
a. When the needs of the Army require, the SECARMY may recommend the promotion of all First Lieutenants (1LTs) in the promotion zone who are fully qualified for promotion to CPT using an all-qualified officer list in lieu of convening a Promotion Selection Board (PSB). Fully Qualified Certification (FQC) screening authorities will convene on 8 Mar 27 and begin review of the Army Military Human Resource Record (AMHRR) of eligible 1LT on the Active Duty List (ADL) for promotion to CPT. The screening authority will recess on or about 16 Mar 27. Officers eligible for promotion consideration have the following Active Duty Grade Entry Date (GED):
| Zone | From | To |
|---|---|---|
| Above Zone | Earlier | 31 Mar 25 |
| In Zone | 1 Apr 25 | 31 Mar 26 |
b. Pursuant to paragraph 2-7(e)(4)(e), AR 600-8-29, the requirement to be eligible for consideration for promotion, commissioned officers have one year of continuous active duty (since their most recent placement on the ADL) before the board convenes is waived.
c. The names and records of the following officers shall be excluded from consideration:
(1) Officers who are not serving on the ADL on the day the boards convene.
(2) Pursuant to Title 10, U.S.C. Section 619(c)(2) and AR 600-8-29, paragraph 2-7e (1), officers with an approved retirement or separation date from the ADL within 90 days of the convene date (6 Jun 27 or earlier) are not eligible for consideration by this selection board. Officers with an approved retirement or separation date after 6 Jun 27 will have a statement of approved retirement or separation placed in their board file prior to the board, pursuant to HQDA Policy Notice 600-2, paragraph 7.
(3) Pursuant to Title 10, U.S.C. Section 710 (g), officers participating in the Army Career Intermission Program (CIP) are not eligible for promotion consideration while participating in the CIP.
(4) Officers who are serving on active duty under the Retiree Recall program.
(5) Officers who are serving on active duty under the Sanctuary program pursuant to Title 10, U.S.C. Section 12686.
(6) 1LTs on the ADL who have failed selection to the grade of CPT for a second time pursuant to Title 10, U.S.C. Section 631(a).
d. Officers that initiate, revoke, or change their separation or retirement request within 30 days (6 Feb 26) of the convene date must notify their talent manager immediately to update their eligibility or ineligibility status for the promotion board.
e. HRC will submit names of eligible officers to the selection board. Selections will be made using the methods provided in the forthcoming Memorandum of Instruction for members sitting on the board.
f. Title 10, U.S.C. Section 614, requires that the name and grade entry date of the junior and senior officers in the promotion zone, as of the date of this announcement, be identified. The junior and senior officers in the promotion zone are as follows:
| (AN) | ||
|---|---|---|
| Senior Officer: | 1LT Clark, Isabelle R. | GED: 1 Apr 25 |
| Junior Officer: | 1LT Ngo, Henry | GED: 31 Mar 26 |
| (MS) | ||
| Senior Officer: | 1LT Smith, Paul R. | GED: 1 Apr 25 |
| Junior Officer: | 1LT Mills, Cody W. | GED: 31 Mar 26 |
| (SP) | ||
| Senior Officer: | 1LT Mutia, Kenneth O. | GED: 3 Apr 25 |
| Junior Officer: | 1LT Kim, Angela | GED: 25 Mar 26 |
g. Officers transferring to the Army from another service without a break in service are immediately eligible for promotion consideration if their grade entry date places them within the promotion zone and the officer’s effective date of transfer to the Army occurs before the board’s recess pursuant to AR 600-8-29, paragraph 3-18c. Eligible officers must closely coordinate their arrival date and should contact their Career Manager and/or Accessions Branch, DSN 983-6283, commercial (502) 613-6350.
h. The Army must identify for promotion board members all officers who are Joint Qualified Officers (3L) and all officers who are currently serving in or have served on the Joint Staff or on the staff of the Office of the Secretary of Defense pursuant to the Chairman of the Joint Chief of Staff Instruction (CJCSI) 1330.05B, DoDI1300.19, and Title 10, U.S.C. Section 661.
i. In pursuant to Title 10, U.S.C. Section 631, officers who have failed selection to the grade of CPT for the second time will be discharged no later than the first day of the seventh calendar month beginning after the month the promotion board results are released and these officers are not eligible for further consideration for promotion to CPT.
3. Evaluation Reports:
a. Senior raters should provide a current and accurate evaluation for officers considered by the Selection Board. HRC will carefully screen evaluations for format inconsistencies or impermissible content. To that end, the suspense dates listed below are established to ensure sufficient processing time prior to the board convene date. Senior raters retain the authority to submit regular reports up to 90 days from the thru date of the report, as specified in AR 623-3, paragraph 3-9a(3)(c). Senior raters may consider submitting an optional Officer Evaluation Report (OER) based upon intervening suspense’s as appropriate in order to ensure it is seen by the board. Reminder, optional reports are at the discretion of the rating chain.
b. In order to be considered by the board, all mandatory or optional OER/Academic Evaluation Reports (AER) must be received, error free, by the HRC Evaluations Branch NLT 1 Mar 27. To ensure reports are received at HRC by this date, commanders at all levels must ensure any applicable evaluation reports for eligible Officers are expeditiously processed.
c. OERs will be prepared on the appropriate DA Form 67-10 Series OER form within the Evaluation Entry System (EES) and submitted to HRC via EES. If unable to access and submit evaluations within EES, hard copy DA Form 67-10 Series OERS can be prepared and mailed to: CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Div Ave, Dept #470, Fort Knox KY 40122-5407. Access to EES is available at the following link: https://evaluations.hrc.army.mil. If unable to access EES, DA Form 67-10 Series OERs can be obtained from the Army Publishing Directorate’s webpage at the following link: https://armypubs.army.mil.
(1) Sending OERs by email is only for deployed units or deployed rating officials and should only be used for deployed units who created .pdf-f evaluations outside of EES. A standard operating procedure covering process for scanning and emailing OERs from deployed units is available upon request.
(2) All non-deployed units or rating officials with ink-signed or older version forms not useable in EES must mail printed OERs to CDR, USA HRC, ATTN: AHRC-PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox, KY 40122-5407.
d. Promotion Report (Code 11):
(1) An officer who was previously considered from either above-the-zone or promotion zone, but not selected for promotion by the board that convened on 12 Jan 26 will require a Promotion Report (Code 11) if the criteria of AR 623-3, paragraph 3-47 is met. Officers who have received an OER with a thru date of 12 Jan 26 or later are not eligible for this report.
(2) The required thru date for Promotion Reports (Code 11) is 6 Feb 27.
e. Complete-the-Record Report (Code 09):
(1) A Code 09, Complete-the-Record OER, is optional for Officers who meet the criteria pursuant to AR 623-3, paragraph 3-57.
(2) The required thru date for Complete-the-Record Reports (Code 09) is 6 Feb 27. All complete-the-record OERs for this board will be required to be prepared and submitted on the appropriate DA Form 67-10 within EES or found on the Army Publishing Directorate’s webpage.
(3) Refer to AR 623-3, paragraph 3-57 to determine eligibility for submitting a Complete-the-Record report; all criteria must be met to receive this report.
(4) All other reports (mandatory or optional), excluding Promotion Reports (Code 11) and Complete-the-Record Reports (Code 09), will have thru dates that reflect the date of the event that is the reason for the report.
f. Reports which are received by HRC Evaluations Branch for processing by 1 Mar 27 will be placed in the Officer’s AMHRR and their board file prior to board voting, assuming the evaluation is relatively free of errors. This suspense date is for receipt of evaluations by HRC Evaluations Branch, not for submission to AMHRR. If an evaluation is seen as working in the Evaluation Reporting System (ERS) with a received by date of 1 Mar 27 or earlier and the evaluation is free of errors, it will be completed in time for the Selection Board.
g. Officers with missing OERs from their AMHRR should first check the status of the report in either EES or ERS. This will identify any evaluations not completed (either on hold, returned, or rejected) due to errors. Officers with questions about OER policy or procedural matters can contact an Evaluations Branch point of contact (POC) for resolution at usarmy.knox.hrc.mbx.tagd-eval-policy@army.mil. Officers should not be concerned if an evaluation in the AMHRR is not yet in their board file. Board Support personnel will ensure all board files are updated prior to the board convene date.
h. AERs:
(1) AERs prepared on the 1 Nov 15 dated forms having thru dates of 31 Aug 19 and earlier must be mailed hard copy to CDR, USA HRC, ATTN: AHRC- PDV-ER, 1600 Spearhead Division Ave, Dept #470, Fort Knox, KY 40122-5407. Emailing of AERs is not authorized and will not be accepted. DA Form 1059 series AERs, dated 1 Nov 15 will no longer be utilized for AERs with a thru date of 1 Sep 19 or after. DA Form 1059 series AERs dated 1 Nov 15 received having a thru date of 1 Sep 19 or later are invalid and will not be processed.
(2) AERs prepared on the 1 Mar 19 dated forms are prepared by using EES or on a fillable .pdf-f version forms. Only the military school or institute of training that issued the AER is authorized to upload and submit the completed AER in EES.
(a) Effective 1 Dec 19, DA Form 1059 or DA Form 1059-2 AERs dated 1 Mar 19 will be initiated, processed, and submitted using EES. There are no exceptions or alternate means for submission of these AERs. Email and hard copy submissions of a DA Form 1059 or DA Form 1059-2 AER will be considered invalid and will not be processed by HRC.
(b) DA Form 1059-1 AERs dated 1 Mar 19 pdf-f forms are the only reports authorized to use the AER file Upload tool in EES.
i. Career Managers, Board Support Personnel, and Interactive Personnel Electronic Records Management System (iPERMS) Support Personnel are not authorized to place any evaluations directly into the AMHRR. All evaluations must process through the HRC Evaluations Branch using normal processing channels into the AMHRR and then into the officer’s board file. OERs that are not labeled (and profiled) by the evaluations branch will not be seen by this board.
4. Updating the AMHRR:
a. Officers may view their AMHRR online at: https://iperms.hrc.army.mil/.
b. For additional information on updating board documents in iPERMS refer to https://www.hrc.army.mil/content/10927.
c. Please see your local unit HR professional to submit required AMHRR board documents into iPERMS using the web upload feature. Click AMHRR Required Document List to access the AMHRR required document list. Please ensure the DOD ID number is included in the body of the document(s) or legibly written in the upper right-hand corner of the document(s).
d. All AMHRR update submissions must be received NLT 26 Feb 27 to allow for sufficient processing time. Ensure your S-1/UA/MPD/DHR/MHR Offices and Career Managers type the word “BOARD” in the comment field of the batch for priority processing. Write down the batch number for future reference. All updates to the Performance folder of the AMHRR will populate to your board file but there is typically a delay involved.
e. The Board Support Team does not have access to systems that update the board file, IPPS-A, Data Cards, or Candidate Data Cards. The DA Secretariat will synchronize your My Board File with your iPERMS record for any updates or changes that were made in your iPERMS Performance folder.
f. The rules for masking documents (moving documents from Performance folder to Restricted folder) are as follows:
(1) Enlisted documents that do not cross over from enlisted to officer ranks are masked (Basic Training, ALC, DLC, etc.). If the document can be earned by both officer and enlisted ranks, the document will not be masked (i.e., Airborne School, Combat Lifesaver Course, etc).
(2) Awards, decorations and Certificates of Achievement will not be masked and will be seen by the board.
(3) All enlisted DA Form 1059s need to be masked by submitting a Board Correction Form to usarmy.knox.hrc.mbx.iperms-board-support@army.mil.
g. For resolution of duplicate, inverted, misfiled documents, misfiled evaluation reports, masking documents, or request for corrections, submit a Board Correction Form to usarmy.knox.hrc.mbx.iperms-board-support@army.mil. Correctly filed authorized documents will not be removed.
h. Transcripts submitted to iPERMS must comply with AR 600-8-104, AMHRR Required Document List
5. My Board File (MBF):
a. MBF Opens: 8 Jan 27 and closes: 2359 EST on 26 Feb 27.
b. This board will utilize the My Board File (MBF) application in Army Selection Board System (ASBS 2.0). MBF is a secure, web-based application with DMDC sign on and authentication to allow officers in the zones of consideration one location to review and certify their entire board file. It is comprised of files from the Performance folder of the AMHRR, as detailed in HQDA Policy Notice 600-2, paragraph 7, and a Candidate Data Card that summarizes data as detailed below in subparagraph h.
c. MBF is available to all service members regardless of their status on a promotion or selection board. A separate tile is created on MBF when the member meets eligibility criteria. Ensure that MBF Certification and Review Guide questionnaire steps are completed under the respective board tile. Service members should take advantage of the live promotion board file to make corrections before being placed on a promotion board.
d. Officers must review and certify their board files electronically at https://mbf.hrc.army.mil/.
e. After reviewing the MBF, officers must select one of the following four options when viewing MBF:
(1) “I have not viewed the documents.”
(2) “I certify that the information in My Board File is correct and complete to the best of my knowledge.”
(3) “I have reviewed the information in My Board File, and I will take action to make corrections to my file.”
(4) “Reviewed with no actions taken.”
f. Career Managers will not review individual board files since this is each individual officer’s responsibility. Career managers are limited to ensuring service members within their branch are present and correctly identified as eligible. Detailed DA Secretariat board preparation tools are located at the following link:
https://www.hrc.army.mil/content/Selection%20Boards. It is highly recommended that each officer eligible for this board review these tools for their own professional development as well as to ensure that they fully understand the associated board process to assist them in preparation for this board.
g. MBF should be validated against IPPS-A and iPERMS data. Where errors exist and corrections cannot be made by unit HR Professionals due to security or scope of the change, the service member should contact their career manager. Current career managers can be identified at the following URL:
https://www.hrc.army.mil/content/Active%20Component%20Talent%20Managers Career managers do have the ability to see MBF records with service members they manage.
h. Candidate Data Cards: MBF will leverage ASBS 2.0 Candidate Data Cards, specifically designed for the promotion and selection process, as a summarized document representing a servicemember’s AMHRR. Data is sourced from IPPS-A assignments, job data, and person profile. Evaluation data and Duty History summarized on the Candidate Data Card is sourced from EES.
i. Candidate Data Cards are not source documents; they are used as a summary of information for selection boards. Participating Board Members will be reminded that the Candidate Data Card may not contain up-to-date information and, if needed, they should review the Soldier’s AMHRR. Any inconsistencies, errors, or blank data noted on the Candidate Data Card should not be viewed as a failure on the Soldier’s part to update the promotion file and should not reflect negatively on the individual.
j. Officers and HR professionals are encouraged to use the eligibility tools located in ERS to review eligibility status and to provide administrative support across their organizations. Officers and HR Professionals can find the eligibility tools at the following link: https://evals.hrc.army.mil/analytics/saw.dll?dashboard. Select Dashboards to access ASBS 2.0 reports.
6. Summary Suspense dates are as follows:
| Board convene and recess dates | 8 Mar 27 to 16 Mar 27 |
|---|---|
| OER/AER receive by date | NLT: 1 Mar 27 |
| My Board File (MBF) availability | 8 Jan 27 to 26 Feb 27 |
| MBF/Candidate Data Card update assistance | NLT: 21 Jan 27 |
| AMHRR Updates | NLT: 26 Feb 27 |
7. Points of Contact:
My Board File Errors
| Issue: | Office: |
|---|---|
| Error with data in IPPS-A | Unit S1 / Talent Manager |
| Routine, user-level evaluation inquiries | Unit S1 |
| Returned evaluations or submitted evaluation not in MBF (ensure eval was submitted by S1/Senior Rater) | usarmy.knox.hrc.mbx.tagd-eval-policy@army.mil |
| MBF data is not populating correctly (at least 72hrs since IPPS-A populated the correct data) | Primary: 520-706-9085 |
| Alternate (Officer): usarmy.knox.hrc.mbx.tagd-board-ac-officer@army.mil | |
| Alternate (Enlisted): usarmy.knox.hrc.mbx.das-board-select@army.mil | |
| Marked as ineligible on ERS Board Eligibility Report | usarmy.knox.hrc.mbx.tagd-espd-promotions-pre-board@army.mil |
| MBF didn’t populate for upcoming board | usarmy.knox.hrc.mbx.tagd-espd-promotions-pre-board@army.mil |
b. The Point of Contact at this headquarters is HRC Promotions Branch, AHRC-PDV-P, at usarmy.knox.hrc.mbx.tagd-espd-promotions-pre-board@army.mil. The Point of Contact for G-1s is the Supervisor, Pre-Board Operations, AHRC-PDV-PO, Mrs. Ashly Rumery.
c. Special Management Division (SMD) managed officers, for administrative and procedural promotion consideration matters, contact for G-1s is HRC, Control Files Branch (SMD), at angela.h.jones.civ@mail.smil.mil or mckinley.rainey.mil@army.mil.
d. Officers should direct questions concerning Candidate Date Card corrections to their S-1/UA/MPD/DHR/MHR or the appropriate Career Manager.
e. For OER/AER procedural matters, the POC is Evaluations Branch (Policy), (AHRC-PDV-EP), at usarmy.knox.hrc.mbx.tagd-eval-policy@army.mil.
f. For correction(s) to existing documents filled into your AMHRR/iPERMS record, please email request to usarmy.knox.hrc.mbx.iperms-board-support@army.mil.